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Case Study - Onsite Scanning, Training & Consultancy

Project Background

Harrowells, a regional law firm based in York wanted a paperless office solution.  Their back archive consisted of live legal client files, containing approximately half a million documents to be scanned for upload into their electronic document management system. 

An onsite scanning solution was required to capture the documents, as it was important to the company that their live legal client files didn’t leave site. 

Solution

Cleardata set up an on-site document scanning bureau to capture the back archives of legal client files.  The on-site team scanned half a million documents in less than three weeks completing the project ahead of schedule. 

As a platinum Kodak reselling partner, Cleardata was also well placed to give advice on appropriate Kodak scanners and software available for future needs.  A demonstration was provided, together with a trial period for employees to try the scanners out.

Harrowells purchased two Kodak i1440s, utilising the barcode scanning features to help categorise the documents.

Cleardata’s scanning team also helped to set up the new system to carry out their scanning moving forward.  The company provided training and advice to their staff, covering the most efficient way to prepare, scan and index documentation, and import directly into their document management system.

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